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AI OPERATIONS MANAGEMENT

Your team's AI is scaling faster than anyone can govern it.

Every skill, prompt, and guardrail your people rely on — scattered across notes apps, Slack threads, and someone's laptop. Commons turns that sprawl into one governed, searchable library built for how AI actually gets used at work.

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Commons

Library

My drafts

Approvals

Analytics

Library

SKILL

QBR prep checklist

42 uses

GUARDRAIL

Refund policy tone

118 uses

TEMPLATE

Marketing brief

76 uses

THE PROBLEM

AI sprawl is quietly becoming the new shadow IT

Your team adopted AI faster than you could put guardrails around it. Now nobody can answer the questions that actually matter.

"Which prompt is the current one?"

Every rep has their own version of the discovery-call skill. Half are outdated. Nobody knows which.

"What guardrails are even live?"

Compliance asks what's actually in production. The honest answer is: nobody's fully sure anymore.

"Did anyone check this before it shipped?"

Good prompts and risky ones get copy-pasted with equal confidence. There's no review step in between.

THE SOLUTION

One governed library for every AI asset your team relies on

Commons gives every skill, prompt, and guardrail a single source of truth — versioned, reviewed, and easy to find, without slowing anyone down.

A single source of truth

Every skill, guardrail, template, and context doc lives in one shared, versioned library — organized by team and function.

Built-in approval workflows

Nothing reaches your team unreviewed. Route submissions to the right approver — with one-click Approve/Reject right from Slack — and keep a clean audit trail automatically.

Search by intent, not keyword

Semantic search surfaces the right asset even when nobody remembers its exact name — "something for QBR prep" just works.

AI-assisted quality checks

Pre-flight scoring flags weak or overlapping submissions before they hit the approval queue — advisory, never blocking.

Usage analytics that matter

See what's actually being used, what's gone stale, and where your team is quietly duplicating effort — every week, automatically.

Works where your team already works

A lightweight plugin pulls published assets straight into Claude Code and Cowork — no context-switching required.

NEW

Know what your library is missing — before anyone asks

Content gap detection spots recurring needs your team keeps reaching for that no published asset covers yet, and suggests the asset to fill each one — with a pre-filled draft one click away.

Double opt-in: the org enables it, each person separately opts in — both off by default

Nobody's prompts are ever shown verbatim — admins only see generalized themes across multiple people

Every theme is screened for business relevance before it's ever surfaced

HOW IT WORKS

Governance that doesn't get in the way

Draft & submit

Anyone can write a new skill or branch an existing one — pre-flight checks run automatically before it's submitted.

Review & approve

Routed to the right approver with an AI-generated brief — change summary, risk flags, and a recommendation.

Publish & track

Published assets are instantly searchable and usage-tracked — so you always know what's live and what's working.

Stop managing AI operations in spreadsheets and side chats.

Commons is free to set up. Your first governed library takes less than ten minutes to build.

Get started free

Commons

The governed library for your team's AI skills, prompts, and guardrails.

PRODUCT

LibraryApprovalsAnalyticsPlugin

COMPANY

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